1. Principal Administrative Officer - LP6

Terms of Service: Permanent

Our client, operating within the Pension Fund sector in the East African region, is looking to fill key positions to join a team dedicated to delivering client centric services aligned with its strategic goals and plans for the next five years and beyond. Reporting directly to the Chief Executive Officer, candidates must be prepared to take on vital roles defined by the policies and frameworks established to fulfill the organization’s core mandate.

An officer at this level will work under the supervision of a more senior officer.

a) Duties and Responsibilities

(i) Managing the transport services’ expenditure within the agreed budget, and in line with the Transport policy;

(ii) Adjusting transport schedules and resources to meet the changing demands;

(iii) Managing of vehicles in liaison with the Manager, Administration to determine most efficient and effective use, replacement strategy, and ensuring compliance with legislation and guidelines;

(iv) Ensuring appropriate utilization of vehicles and fuel;

(v) Managing the renewal of applicable licenses for Fund’s fleet of motor vehicles;

(vi) Ensuring repairs and maintenance are done and the services paid for have been delivered;

(vii) Authorizing minor repairs within the approved limits;

(viii) Ensuring all Fund vehicles are insured at all times;

(ix) Obtaining authorization from the Manager Administration to value vehicles that are due for replacement and work out cost implication of replacing them and buying additional vehicles requested by departments;

(x) Preparing schedule of the type of vehicles to be purchased, organizing for valuation by Ministry of Roads or AA, obtaining approved schedule of procurement from Ministry of Public Works and rationalizing proposal for replacements in line with valuation report and approved procurement schedule; 

(xi) Ensuring safe custody of car keys and logbooks;

(xii) Coordinating the process of obtaining data on Fund Assets from various departments;

(xiii) Preparing specifications of insurance requirements in preparation for tenders;

(xiv) Overseeing Mail office and switchboard operations;

(xv) Coordinating staff requirements, purchases & maintenance of furniture and equipment;

(xvi) Ensuring the provision of publications to Senior officers;

(xvii) Ensuring renewal of Insurance contracts;

(xviii) Initiating disposal of idle assets;

(xix) Approving requisition for cleaning materials and stationery;

(xx) Ensuring reception and tea services are provided; and

(xxi) Ensuring that cleaning services within the Fund offices are provided and ensuring a clean work environment.

b) Requirements for Appointment

For appointment to this grade, an officer must have:

(i) Served for a cumulative service period of nine (9) years, three (3) of which must be at the Grade of Senior Administrative Officer, or in a comparable position;

(ii) Bachelor’s Degree in any of the following disciplines; Human Resource Management, Business Administration, Social Sciences or a related field from a recognized institution;

(iii) Management Course lasting less than four (4) weeks from a recognized

(iv) Institution;

(v) Membership to a relevant a professional body in good standing;

(vi) Proficiency in computer applications; 

(vii) Fulfill the requirements of Chapter 6 of the Constitution;

(viii) Shown merit and ability as reflected in work performance and results.

Mode Of Application

Applications should be submitted to us as follows:

(i) Visit our recruitment platform www.ajglobalconsult.com and click the (jobs Section) and make an online application or,

(ii) Submit a copy of your application complete with your curriculum vitae and accompanying

(iii) documentation to recruitment@ajglobalconsult.com/ OR make job application by post to the address below:

Director

Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

Response should be submitted with a plain sealed envelope clearly marked with the reference of the advert. The application should be received on or before 1^st  May 2025 at 1700hrs.

Only shortlisted candidates will be contacted and invited for interviews.                                           

NB: By Applying, you consent that the Consultant or the Employer may reach out to any relevant reference cited in your application, your Past Learning Institutions and any state organ in line with Chapter 6 of the Kenyan Constitution. You also consent that your data will be used specifically to make this process a success but in line with the data protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp), +254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the National Employment Authority of Kenya for Local and International on the land Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers