1. Senior Office Administrator - LP1

\\tTerms of Service: Permanent

Our client, operating within the Pension Fund sector in the East African region, is looking to fill key positions to join a team dedicated to delivering client centric services aligned with its strategic goals and plans for the next five years and beyond. Reporting directly to the Chief Executive Officer, candidates must be prepared to take on vital roles defined by the policies and frameworks established to fulfill the organization’s core mandate.

An officer at this level will work under the supervision of a senior officer.

a) Duties and Responsibilities

(i) Preparing and processing documents;

(ii) Composing correspondences for the respective Officer’s signature;

(iii) Formatting, proofreading and assembling correspondence reports;

(iv) Arranging for photocopies and telephone ‘callbacks’ where necessary;

(v) Screening and forwarding calls, re-routing calls, taking messages and scheduling appointments;

(vi) Maintaining the Officer’s diary, coordinating schedules of meetings, appointments, arranges meeting venues and prepares meeting files;

(vii) Managing clients’ hospitality and providing backup data as needed;

(viii) Responsible for the filing and retrieval system;

(ix) Management of office materials and stationery through purchase requisition, and managing imprest for office use; and

(x) Ensuring the security of office records, equipment and documents including classified materials.

b) Requirements for Appointment

\\tFor appointment to this grade, an officer must have:

(i) Served for a cumulative service period of six (6) years, three (3) of which must be at the Grade of Office Administrator or a comparable position;

(ii) Bachelors’ Degree in Secretarial Studies or a Bachelor’s in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

(iii) Membership to a professional body in good standing;

(iv) Proficiency in computer applications; 

(v) Fulfilled the requirements of Chapter 6 of the Constitution;

(vi) Shown merit and ability as reflected in work performance and results.

Requirements For Appointment

(i) Minimum work experience

(ii) Relevant professional qualification where applicable

(iii) Membership to a professional body, in good standing, where applicable.

(iv) Meet the requirements of Chapter Six of the Constitution of Kenya 2010.

Application Requirements

(i)  Application letter

(ii) Curriculum vitae

(iii) Names, telephone numbers and email addresses of three referees

(iv) Certified copies of academic and professional certificates, testimonials, and National ID 

(v) A valid Tax Compliance Certificate from Kenya Revenue Authority

(vi) A valid Clearance Certificate from Higher Education Loans Board and from licensed Credit reference Bureau.

(vii) A valid Certificate of Good Conduct from the Directorate of Criminal Investigation)

(viii) A current clearance from the Ethics and Anti-Corruption Commission

Mode Of Application

Applications should be submitted to us as follows:

(i) Visit our recruitment platform www.ajglobalconsult.com and click the (jobs Section) and make an online application or,

(ii) Submit a copy of your application complete with your curriculum vitae and accompanying

(iii) documentation to recruitment@ajglobalconsult.com/ OR make  job application  by post to the address below:

Director

Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

Response should be submitted with a plain sealed envelope clearly marked with the reference of the advert. The application should be received on or before 1^st  May 2025 at 1700hrs.

Only shortlisted candidates will be contacted and invited for interviews.                                           

NB: By Applying, you consent that the Consultant or the Employer may reach out to any relevant reference cited in your application, your Past Learning Institutions and any state organ in line with Chapter 6 of the Kenyan Constitution. You also consent that your data will be used specifically to make this process a success but in line with the data protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp), +254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the National Employment Authority of Kenya for Local and International on the land Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers