ROLE SUMMARY

Reporting to the Chief Executive Officer (CEO) the Corporation Secretary is responsible for providing the Board with secretarial services on behalf of the Chief Executive Officer and advice the CEO on Legal and Corporation matters.

The successful candidate shall be engaged on a five-year contract, renewable once. KEY RESPONSIBILITIES

i. Providing Board Secretariat Services.

ii. Coordinating Board Evaluation and Governance audits.

iii. Advising the Board on the best corporate governance practices and on legal matters.

iv. Keeping safe custody of Board minutes and legal documents.

v. Interpreting Laws governing the Organization’s operations and giving appropriate and timely legal advice to the Management.

vi. Interpreting relevant regulatory Legal framework for the better implementation of the Organization’s mandate.

vii. Overseeing representation of the Organization in court or other judicial proceedings.

viii. Ensuring proper and accurate drafting, vetting and reviewing of Contracts, Leases, Service Level Agreements, Memorandum of Understanding and other legal documents to ensure compliance to statutory requirements and policies.

ix. Liaising with the external advocates, Attorney General, law enforcement agencies and stakeholders on all legal matters.

x. Ensuring that Legal Audit Compliance is carried out to confirm compliance with relevant statutory requirements.

xi. Keeping safe custody of Organization seal and being accountable for its use.

xii. Overseeing implementation of Mwongozo Code of Conduct.

xiii. Overseeing review of legislation governing the operations of the Organization.

xiv. Develop and monitor risk assessment and management policies and controls

xv. Develop, implement, review, and ensure compliance to all departmental policies, regulations and guidelines.

xvi. Oversee implementation of all departmental projects.

xvii. Develop, monitor and report on the department workplan and performance.

xviii. Develop, monitor and ensure prudent utilization of the departmental budgets.

xix. Develop and monitor implementation of the procurement plan.

xx. Mentoring and coaching staff.

xxi. Prepare and submit timely reports and information for decision making.

xxii. Any other duties as may be assigned from time to time.

REQUIREMENTS FOR APPOINTMENT

i. Master of Laws Degree from a recognized institution.

ii. Bachelor of Laws Degree from a recognized institution.

iii. Post Graduate Diploma in Law from the Board of Legal Education.

iv. Advocate of the High Court of Kenya.

v. Member to the Law Society of Kenya.

vi. Holder of a current practicing certificate.

vii. Member of Certified Public Secretaries of Kenya (ICPSK) in good standing

viii. Leadership course lasting not less than four (4) weeks.

ix. At least Twelve (12) years’ work experience five (5) of which must be in senior management

x. Proficiency in Computer Applications

xi. Fulfill the requirements of Chapter 6 of the Constitution

APPLICATION REQUIREMENTS

i.  Application letter

ii. Curriculum vitae

iii. Names, telephone numbers and email addresses of three referees

iv. Certified copies of academic and professional certificates, testimonials, and National ID card

v. A valid Tax Compliance Certificate from Kenya Revenue Authority

vi. A valid Clearance Certificate from Higher Education Loans Board and from licensed Credit reference Bureau (where applicable)

vii. A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (not more than 6 months)

viii. A current application for clearance from the Ethics and Anti-Corruption Commission

MODE OF APPLICATION

Applications should be submitted to us as follows:

i. Visit our recruitment platform www.ajglobalconsult.com and click the (jobs Section to access the specific job) or directly click https://jobs.ajglobalconsult.com/  and make an online application.

ii. Also, submit a copy of your application complete with your curriculum vitae and accompanying documentation to  recruitment@ajglobalconsult.com  OR make job application by post to the address below:

Director

Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

All responses should be clearly marked with the reference of the advert appearing in the job portal, https://jobs.ajglobalconsult.com/ . The application should be received on or before 13th February 2025 at 1700hrs and only shortlisted candidates will be contacted and invited for interviews.

NB: By Applying, you consent that the Consultant or the Employer may reach out to any relevant reference cited in your application, your Past Learning Institutions and any state organ in line with Chapter 6 of the Kenyan Constitution. You also consent that your data will be used specifically to make this process a success but in line with the data protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Phone Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp), +254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the National Employment Authority of Kenya for Local and International Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers