ROLE SUMMARY

The Personal Assistant to the CEO is responsible for providing confidential administrative/management support to the CEO while ensuring an overall smooth flow of work/operations of the office.

KEY RESPONSIBILITIES

i. Managing all administration and operations in the Chief Executive Officer’s office

ii. Managing and monitoring the Chief Executive Officer’s diary and appointments

iii. Coordinate travel arrangements for the Chief Executive Officer and Board Members

iv. Monitor all output, workflow and office deadlines as pertains to the CEO’s office.

v. Receiving and handling all correspondences and assigning them as appropriate.

vi. Drafting, typing and dispatching all routine correspondences

vii. Act as liaison person between the CEO and Management to ensure timely feedback on Assignments.

viii. Monitor all meetings of Departmental Heads, noting key issues for reporting and follow- up.

ix. Supervise employee attached to the CEO’s Office

x. Maintaining and updating records at the CEO’s Office

xi. Identify risks, maintain a register, review and implement risk mitigations.

xii. Develop, monitor and report on the divisional workplan and performance targets.

xiii. Develop, monitor and ensure prudent utilization of the budgets.

xiv. Develop and monitor implementation of the procurement plan.

xv. Ensure compliance with laws, regulations and standards.

xvi. Prepare and submit timely reports and information for decision making.

xvii. Any other duties as may be assigned from time to time

REQUIREMENTS FOR APPOINTMENT

i. Bachelor’s degree in business related field

ii. Professional qualification and Membership where applicable

iii. Management course lasting not less four (4) weeks.

iv. At least ten (10) years’ work experience four (4) of which must be at Management level

v. Proficiency in Computer Applications

vi. Fulfil the requirements of Chapter 6 of the Constitution

vii. Good Communication and interpersonal skills

APPLICATION REQUIREMENTS

i.  Application letter

ii. Curriculum vitae

iii. Names, telephone numbers and email addresses of three referees

iv. Certified copies of academic and professional certificates, testimonials, and National ID card

v. A valid Tax Compliance Certificate from Kenya Revenue Authority

vi. A valid Clearance Certificate from Higher Education Loans Board and from licensed Credit reference Bureau (where applicable)

vii. A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (not more than 6 months)

viii. A current application for clearance from the Ethics and Anti-Corruption Commission

MODE OF APPLICATION

Applications should be submitted to us as follows:

i. Visit our recruitment platform www.ajglobalconsult.com and click the (jobs Section to access the specific job) or directly click https://jobs.ajglobalconsult.com/  and make an online application.

ii. Also, submit a copy of your application complete with your curriculum vitae and accompanying documentation to  recruitment@ajglobalconsult.com  OR make job application by post to the address below:

Director

Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

All responses should be clearly marked with the reference of the advert appearing in the job portal, https://jobs.ajglobalconsult.com/ . The application should be received on or before 13th February 2025 at 1700hrs and only shortlisted candidates will be contacted and invited for interviews.

NB: By Applying, you consent that the Consultant or the Employer may reach out to any relevant reference cited in your application, your Past Learning Institutions and any state organ in line with Chapter 6 of the Kenyan Constitution. You also consent that your data will be used specifically to make this process a success but in line with the data protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Phone Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp), +254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the National Employment Authority of Kenya for Local and International Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers